Midwest Winter Convention 2019 FAQ
When and Where is Midwest Winter Convention?
December 5th – December 8th, 2019. Camp Henry Horner/Nageela Midwest, Ingleside, IL.
Who is eligible to come to Midwest Winter Convention?
All Jewish teens, grades 8-12, who are interested in becoming more involved in Young Judaea, learning about Israel and being together for Shabbat. Like all Young Judaea programming, the weekend will be planned by our regional Mazkirut (youth board) along with their advisor and the madrichim (counselors). The program will include fun and engaging activities relating to Israel, Jewish Identity and Tikkun Olam (changing the world).
How much does Midwest Winter Convention cost?
The convention fee for the teens flying to convention is $275 + travel and the fee for those not flying is $325. This was done to help equalize the amount that teens from around the Midwest need to pay for convention. If the participant needs transportation to the convention and is not flying there will be a $30 bus fee for both ways and $20 for one way. You can pay for this on the registration site. FLIGHTS ARE NOT INCLUDED IN THE PRICE.
How do I register?
Registration is done entirely online; in order for participants to register just go to this link: http://www.regpacks.com/yjreg– you simply choose the event Midwest Winter Convention 2019. IF YOU HAVE EVER REGISTERED FOR A YJ CONVENTION OR OTHER NON-CAMP PROGRAM, YOU HAVE AN ACCOUNT. IF YOU ARE UNSURE OF YOUR ACCOUNT LOG IN, PLEASE EMAIL firstname.lastname@example.org or call 917-595-2100 *219
Are subsidies available?
Yes, though our subsidy funds are limited, we want to have every teen that is interested attend. Please complete THIS google form and we will respond to your request within 48 hours (unless it is Friday or Shabbat).
What are the travel guidelines?
Bus transportation will be automatically provided for those arriving by plane, free of charge. Please do not select the separate bus product if you are flying to/from convention.
*Participants planning to fly into Midway, should arrive between 4:00pm and 5:30pm on Thursday, December 5th, and flights should depart between 1:15pm and 4pm on Sunday, December 8th. Please note that we will not have staff at the airport before this time so your teen will need to wait. Local teens should be dropped off no later than 6pm on Thursday or risk missing the bus.
* Participants planning to fly into O’Hare should arrive between 4:30pm and 6:00pm on Thursday, December 5th and flights should depart between 12:30pm and 2:30pm on Sunday, December 8th. Please note that we will not have staff at the airport before this time so your teen will need to wait. Local teens should be dropped off no later than 6:30pm on Thursday or risk missing the bus.
* Participants that live locally are welcome to take the bus from Midway, O’Hare, or Northbrook Court for a fee of $30 both ways ($20 one way). If you are taking the Northbrook Bus please arrive to Northbrook Court: 1515 Lake Cook Rd no later than 7:45pm or risk missing the bus. Exact pickup location TBA. Please add bus transportation in your cart if you are planning on taking the bus but are not flying. For more information on the bus from the airports Northbrook Court please contact email@example.com.
* Participants being driven to Camp Henry Horner/Nageela Midwest, drop off time on Thursday is 8:00pm and pick up on Sunday is 9:00am.
I can only find flights that arrive after or depart before/after the times you listed. Can I still take them?
Unfortunately we cannot offer that much leeway on this, the Midwest Winter Convention schedule is precise and our time is extremely limited. Flights must arrive at the prescribed times. We simply will not have drivers and vehicles to cater to those who travel outside of the parameters listed. Additionally, if a participant tries to book a flight that departs before our suggested departure time, they will not make their flight. If your flight arrives earlier than our staff can be at the airport or departs later, you are permitted to wait alone at the airport if your parent/guardian gives permission.
What should I do if I am flying as an unaccompanied minor to Convention? Will there be someone to pick me up?
Please make sure to check with your airline provider what their specific rules and regulations are for flying as an unaccompanied minor. Each airline has a different procedure and some charge fees for this service. Once you check these rules with your airline, please contact us at firstname.lastname@example.org so we can provide you with the information needed for the airline of our staff member who will be escorting you from the gate to baggage claim. If there is a fee from the airline, that fee must be covered by the parents or guardians of the participants. To be considered an unaccompanied minor, your airline must have on record our staff member’s information.
What are the travel guidelines if I am driving to and from Convention?
Participants under 18 are encouraged NOT to drive themselves to convention. This is contrary to Young Judaea policy and anyone driving to convention must be dropped off and picked up by a parent or guardian. However, seasoned drivers are permitted to drive themselves and other teens with permission from parents (please fill out THIS form (Word) if you are either driving yourself or being driven by another teen).
Will there be a bus for local teens?
If you live locally, we are providing a bus from Midway, O’Hare, and Northbrook Court to and from convention, which can help alleviate some of the travel time for individual parent/guardians. The charge for taking the bus is $20 for one direction or $30 for both. This fee does not apply to those taking flights. For more information on the bus from the airports please contact email@example.com or see above section “What are the travel guidelines?”
What are the travel guidelines if I would like my parents/guardians to drop me off and pick me up at Camp Henry Horner/Nageela Midwest?
Participants may be dropped off and picked up at Camp Henry Horner/Nageela Midwest by their parent/guardian. If you are being driven to Convention, please plan to arrive at 8pm on Thursday, December 5th. If you are being picked up at Convention on Sunday, December 8th, please plan to depart at 9am.
To ensure the safety of our participants, while parents are welcomed to drive participants to/from convention, participants are NOT encouraged to drive to/from Convention themselves. However, if you do choose to do this, fill out the form in the section above.
Do I need to fill out any other forms?
All of the important information is in the Regpacks form that you fill out, however, you must fill in an additional release form to participate. Please click on THIS link to download the PDF version of this form and on THIS link for a word version. Also, as stated above, if you are driving yourself or being driven by another teen, you must fill out THIS form.
What should I pack?
4 pairs of pants
4 pairs of socks
4 pairs of underwear
1 pair of nice clothing appropriate for Shabbat dinner
a kipah for the boys (girls optional)
toiletrees (shampoo, soap ,toothpaste etc.)
a sleeping bag
money for a YJ tshirt or other merchandise (price TBD)
a warm jacket
What is the cancellation policy for Convention?
If you cancel your participation before November 1st, 2019, you will be eligible for a 100% program refund minus a $25 cancellation fee. If you cancel your registration between November 1st and November 15th, you will be eligible for a 50% refund. If you cancel after November 15th, you will not be eligible for a refund.
Young Judaea reserves the right to cancel Midwest Winter Convention, or change any of the itinerary due to low enrollment security or other reason as determined by Young Judaea’s sole and absolute discretion.
Program prices are subject to change in Young Judaea’s sole and absolute discretion. Young Judaea shall not be held responsible for fees or damages associated with such cancellation that participants may incur.
For any questions about travel, registration or other logistics, contact firstname.lastname@example.org
Regardless of when you cancel, if cancellation occurs after you have purchased an airline ticket, you will be responsible for the full price of the airline ticket. In the event Young Judaea cancels Midwest Winter Convention, Young Judaea shall not be responsible for any fees or damages associated with such cancellation that participant may incur (including flights). No refunds will be given for participants who are dismissed and/or otherwise removed from or leave Midwest Winter Convention for any reason (voluntary or involuntary) once the program has commenced.
Note: All flight expenses are the responsibility of the participant.
Prices of the program are subject to change in Young Judaea’s sole and absolute discretion.